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Flexina Blog

Discover our tips, news and guides to optimize your business management

1 Featured article

Flexina Scan: Scanner tickets and invoices | Free solution by Flexina Invoicing

Digitizing your receipts and invoices is often a real headache: slow and bulky traditional scanners, paid applications with unnecessarily complex features, free solutions riddled with ads that exploit your confidential data... No more hassles! Flexina Scan revolutionizes your administrative daily life with a 100% free, ad-free and privacy-respecting mobile application. Initially developed for our Flexina

5 min
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Flexina Scan: Scanner tickets and invoices | Free solution by Flexina Invoicing
Configure Flexina to send emails with Gmail
4 min

Configure Flexina to send emails with Gmail

Welcome to this configuration guide that will allow you to use your Gmail account to send emails via Flexina. This integration offers you several advantages: * Send emails from your professional Gmail address * Better email deliverability thanks to Gmail's reputation * Access to the history of sent emails in your Gmail inbox * Secure configuration using modern authentication standards This guide will walk you through the

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Flexina Planning: The Professional Planning Software That Simplifies Your Daily Life
2 min

Flexina Planning: The Professional Planning Software That Simplifies Your Daily Life

The Ideal Planning Solution for All Businesses In a world where every minute counts, schedule management must be simple, fast and efficient. This is exactly what Flexina Planning offers, a professional planning software designed to facilitate team management and optimize your productivity. Thanks to its intuitive interface and flexibility, it adapts to all sectors of activity. Integrated with Flexina's invoicing and commercial management

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Retention Money in Belgium and Luxembourg: Complete Guide for Flexina Users

Retention Money in Belgium and Luxembourg: Complete Guide for Flexina Users

Introduction to Retention Money Retention money is a common practice in the construction and public works sectors in Belgium and Luxembourg. It secures completed work by providing for an amount withheld from payments to cover any defects or poor workmanship. Understanding how it works is essential for contractors and self-employed workers who want to optimize their financial management. Discover how the invoicing software

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Flexina Signature: Simplify Your Electronic Signatures

Flexina Signature: Simplify Your Electronic Signatures

Discover Flexina Signature, the simple electronic signature solution integrated into your Flexina software to get your quotes, purchase orders and delivery notes signed. Designed to save you time and simplify your processes, Flexina Signature revolutionizes the way you get your documents signed. Instant Signature: The Flexina Revolution Radically simplify the signature process for you and your customers: * You send, they sign: one link,

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Flexina Introduces Passkeys

Flexina Introduces Passkeys

Flexina Introduces Passkeys: The Future of Secure Password-Free Connections At Flexina, we are excited to announce the integration of passkeys into our invoicing software, revolutionizing the way our users secure their accounts. If technology and security seem a bit complicated to you, don't worry! This article will explain what passkeys are, why they are important, and how they will make your experience with

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★ Spotlight article

Send Your Business Documents Successfully Using Your Domain Name

To ensure that your essential documents such as quotes, invoices, and purchase orders effectively reach their recipients, it is crucial to use a professional email address associated with your own domain name. Not only does this strengthen your credibility and company image, but it also ensures optimal reception of your important documents. This guide explains how to obtain and configure a professional email address in

2 min
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Send Your Business Documents Successfully Using Your Domain Name
Configure Email Sending via Gmail or Google Workspace in Flexina Invoicing

Configure Email Sending via Gmail or Google Workspace in Flexina Invoicing

Sending quotes, purchase orders, and delivery notes directly from Flexina Invoicing using your Gmail or Google Workspace address facilitates communication with your customers. Here's how to configure this feature. Prerequisites * An active Gmail or Google Workspace account. * Two-step verification enabled on your Google account. * A specific application password for Flexina Invoicing software. Configuration Steps 1. Google Account Preparation

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VAT Rate Changes in Luxembourg in 2024: Complete Guide

VAT Rate Changes in Luxembourg in 2024: Complete Guide

Introduction The year 2024 marks for Luxembourg the reinstatement of pre-2023 VAT rates, a key step for the country's businesses. This change requires Luxembourg entrepreneurs to quickly readjust their accounting and invoicing practices to stay in line with these new tax directives. This guide is designed to help you navigate through this transition period, focusing on strategic actions to take for an effective update

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Flexina Invoicing: Optimize Your Financial Management with the Automatic Bank Reconciliation Module

Flexina Invoicing: Optimize Your Financial Management with the Automatic Bank Reconciliation Module

Cash flow challenges can quickly turn into a real headache, can't they? Discover our latest revolutionary addition: the Automatic Bank Reconciliation Module from Flexina Invoicing, your essential partner to simplify your company's commercial management. No More Headaches with Automatic Reconciliation: Our new module eliminates the hassle of matching your invoices with your bank statements. A simple

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Flexina: the Peppol-compliant electronic invoicing solution for Belgian and Luxembourg companies
1 min

Flexina: the Peppol-compliant electronic invoicing solution for Belgian and Luxembourg companies

Discover Flexina, the trusted electronic invoicing solution that simplifies invoice management for entrepreneurs and small and medium-sized businesses in Belgium and Luxembourg. We are proud to announce that we recently obtained Peppol accreditation from the Belgian Federal Public Service for Strategy and Support (FPS BOSA), which allows us to be part of the short list of recognized electronic invoicing solutions for issuing invoices to the European

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Sales opportunity tracking pipelines: the essential CRM tool to better track your quotes and sales process
2 min

Sales opportunity tracking pipelines: the essential CRM tool to better track your quotes and sales process

What is CRM software? The acronym CRM stands for Customer Relationship Management. There are many complex CRM tools on the market that are not at all adapted to small businesses and sometimes require years of training: that's why the Flexina team decided to create simple and easy-to-use CRM modules specially designed for VSEs and SMEs. The new sales opportunity management module

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VAT rate changes in Luxembourg
3 min

VAT rate changes in Luxembourg

To respond to inflation and increase purchasing power, the Luxembourg government has decided to reduce VAT rates by 1% from January 1, 2023 until December 31, 2023. Please note: this article is from 2023, here is the new article for 2024: VAT rate changes 2024 in Luxembourg This temporary measure modifies the VAT rates: * The 17% VAT rate becomes 16%. * The 14% VAT rate becomes 13%. * The 8% VAT rate becomes 7%. * The 3% VAT rate

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With our invoicing software, you will save even more time!
2 min

With our invoicing software, you will save even more time!

We have worked tirelessly in recent months to implement many new practical features on our invoicing software requested by our users. Yes, for 15 years Flexina Invoicing has evolved and always takes into account the opinions of its users: That's why we are the best Invoicing software! Reusable line templates (article groups) for document encoding, display of the deposit amount requested

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New features in the purchase invoice management module

New features in the purchase invoice management module

Many companies as well as many accountants have submitted to us a problem they encounter with each VAT declaration and each account closure: finding purchase invoices. This issue consumes an enormous amount of time, causes VAT refund delays, creates disallowed expenses... : that's why Flexina has provided a quick and easy-to-use solution. 0:00/1× Enter your purchase invoices quickly using artificial intelligence.

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What is the Peppol identification number in Luxembourg?

What is the Peppol identification number in Luxembourg?

Sending electronic invoices for public contracts has become mandatory for large companies and will soon be for small and medium-sized enterprises. In order to transmit your electronic invoices to the right recipient, it is essential to understand what the Peppol identification number is and what this number is for. What is a Peppol identification number in Luxembourg? A Peppol identification number is a unique identifier that allows you to

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Why switch to electronic invoicing in Luxembourg?

Why switch to electronic invoicing in Luxembourg?

Electronic invoicing is now mandatory for B2G (between businesses and administration) and will soon be for B2B (between businesses). This article will explain in a simple but comprehensive way what electronic invoicing is and what are the advantages of using electronic invoicing right now. What is the difference between a paper, digital and electronic invoice? * A paper invoice: it's an invoice transmitted to the customer in paper format

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★ Spotlight article

Electronic invoicing, e-invoicing: the Peppol First strategy implemented by Flexina

Electronic invoicing will become mandatory for B2B very soon and is already mandatory for B2G operations in Belgium and Luxembourg. To ensure you are ready for this new obligation, we have already implemented a new electronic invoicing module that uses the "Peppol First" strategy in Flexina. What is electronic invoicing and what will it change for my business? Electronic invoicing, e-invoicing, e-billing

2 min
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Electronic invoicing, e-invoicing: the Peppol First strategy implemented by Flexina

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Customer testimonials

For over 15 years, we have been offering quality professional service in about ten countries

TWOSEVEN SRL

SECURITY, NETWORK & ELECTRICAL

"Always loyal to FLEXINA, a real pleasure and a very efficient tool on a daily basis. We had tried many different invoicing software and none of them offered such flexibility in settings and customizations. A must have for all freelancers and companies who want an all-in-one tool without any hassle."
Lionel Delsart

Led Tech Pro

LED Technology

"I have been using Flexina for 13 years, it's an excellent invoicing software that is complete (quotes, purchase orders, delivery notes, invoices...). It is easy to use, with its app and Cloud, it allows access to documents from anywhere and with any device."
Ugo Genestout

IMPRIMERIE IXTHUS

Printing

"I find that Flexina is a company that fights hard to satisfy us, with an excellent team behind it, available, attentive, and especially responsive! I use Flexina every day, even on weekends, and it works perfectly! 100% recommended."
Guillaume LEDUC

SCHALLER

Services

"Since I started using Flexina, my life has changed. Everything is easier, they update very regularly. They always answer the phone, they are really super responsive! Thank you"
Albane SCHALLER

PASTITALIA

Restaurant

"I was looking for an online program, I found flexina which solved all my problems, simple and fast and support always available, I highly recommend it in Switzerland."
Sergio Scalirò

SERRURERIE LAMARCK

Locksmith

"We have been using Flexina to create our invoices and quotes for several years now, it's a really complete and easy to use invoicing software. We are very satisfied with the service and human contact with Flexina team members."
Guillaume LEDUC

OPTIBELUX

Optics

"I have been using Flexina since 2016, the software is super simple and very practical. Best wishes to the whole team."
Jonathan Flasschoen

Casa&Co

Decoration

"We have been using Flexina for years. Very easy to use and handle. We recommend it."
CENGIZ GURSOY

ECHO-VERT PYRENEES OCEAN

Environment

"Flexina, top software adapted to SMEs on computer as well as smartphone. Simple software meets business needs"
Katia Goursaud