To ensure that your essential documents such as quotes, invoices, and purchase orders effectively reach their recipients, it is crucial to use a professional email address associated with your own domain name.
Not only does this strengthen your credibility and company image, but it also ensures optimal reception of your important documents. This guide explains how to obtain and configure a professional email address in Flexina invoicing software, enabling you to send your business documents successfully.
Professional Email Services
Professional email services are a crucial choice to ensure effective and secure communication with Flexina Invoicing:
- Avoid Free Email Addresses: Using Yahoo, Gmail, or Outlook may seem convenient, but it doesn't make a good professional impression and can even affect your email deliverability.
- Choose an Affordable Professional Email Solution: Select reliable providers such as OVH Cloud or Infomaniak. They allow you to use your own domain name and offer solid technical support at an affordable price, often just a few euros per month.
- Leverage an SMTP Relay: Tools like Sendinblue or Mailjet help you better control your email deliverability by providing precise tracking and statistics on your document sending.
Investing in a professional email solution ensures effective and secure communication with Flexina Invoicing, thereby strengthening your company's image.
Configure the SMTP Server with Flexina
Setting up your SMTP server is simple:
- Collect Settings from Your Provider: Before starting, make sure to obtain the specific SMTP server information from your email service provider.
- Configuration Settings in Flexina:
- SMTP Address: Varies depending on your email provider.
- Port: Usually,
587for STARTTLS or465for SSL. - Username: Enter your professional email address.
- Password: Use an application password if available, otherwise opt for a dedicated password.
- Security: Enable SSL and STARTTLS options.
- Test Your Configuration: Flexina offers a feature to test the SMTP configuration.
For specific details about Google Workspace or Gmail, see this article.
Other Practical Tips
- Configure Security Protocols: Ask your provider to set up or help you with SPF, DKIM, and DMARC configurations to secure your emails.
- Be Careful with Marketing Campaigns: Using your main address for such campaigns can harm the deliverability of your more important messages.
- Choose a European Provider: For better GDPR compliance, choose an EU-based provider.
- Manage Email Address Changes: Plan effective redirection to maintain continuity in your communications with your customers.
By following these simple steps, you will not only improve the deliverability and security of your email communications but also strengthen your company's professional image with your customers and partners.
