If your business uses an external company for a service or purchase of goods, the latter must provide you with a proper purchase invoice.

Serving as proof of professional expenses, it must be rigorously recorded and integrated into the accounting entries of the business.

Discover the advantages of using management software to collect, enter, control, and reconcile your accounting documents for purchases before sending them to accounting.

Using Flexina to manage your purchase invoices will save you several hours per month and you will no longer have problems with lost purchase invoices.

Definition of a purchase invoice

It is a mandatory accounting document with legal proof value for a company's purchases. In other words, for each service or purchase of goods: your business must have an invoice (purchase) that must be kept and recorded.

Why is it important not to lose a purchase invoice?

If you lose a purchase invoice you cannot justify your expense and record it.

This represents a financial loss for your business and will prevent you from deducting and/or depreciating a professional service or acquisition.

Why does a business lose on average 10% of its purchase invoices?

The reasons are multiple: a ticket lost in a car's glove compartment, a supplier who forgets to issue an invoice for a payment, incorrect purchase invoices with missing amounts, VAT numbers and other mentions, some invoices received by email are not processed...

Why use commercial management software to stop losing your purchase invoices?

Generally, businesses collect their purchase invoices at the end of the quarter to transmit them to accounting and file their VAT return.

If a purchase invoice is not transmitted to accounting or is incorrect, it can take several months before the business realizes it and the longer this delay, the more difficult it will be to request a correction or duplicate from the supplier.

Our commercial management software with purchase invoice management will help you solve this problem of lost purchase invoices.

1. You can scan your receipts and purchase invoices and send them directly to our software.
2. You won't waste time encoding purchase invoice information, our invoicing system uses character recognition and artificial intelligence to do it for you.
3. Our bank linking module will allow you to reconcile your purchase invoices to see in real time which invoices are missing.
4. You get all the features of our commercial management software for your purchases too: searches, statistics, payment status.
5. You can transmit your purchase invoices to your accountant with one click without having to travel physically.

Discover all the new features of our purchase invoice management module