From October 2025, a new European rule on SEPA transfers comes into effect: Verification of Payee (VoP). This obligation concerns all companies that issue invoices and receive payments by bank transfer.

Concretely, banks will have to automatically verify that the beneficiary's name exactly matches the IBAN before executing a transfer. If the name and IBAN do not match, the transfer may be blocked or delayed, which can impact your cash flow.

For businesses, this means: correct invoices, exact and up-to-date bank details on all your business documents.

What is Verification of Payee (VoP)?

VoP is a security mechanism that aims to reduce payment errors and combat bank fraud. Each time a customer makes a transfer to your account, their bank will automatically verify that:

• The beneficiary's name on the invoice corresponds to the account holder
• The IBAN is indeed associated with this name in the bank registers
• The information is consistent and up-to-date

If an inconsistency is detected, the customer will receive a warning message and can choose to cancel or confirm the payment despite the warning. In some cases, the transfer may be blocked entirely.

What Concretely Changes for Your Business

From October 2025, you must ensure that:

1. The official beneficiary name is correct: use your complete company name as registered with the bank (not a trade name or abbreviation)
2. The IBAN exactly matches this name: verify that your bank details on your invoices match those of your bank
3. Your invoices are up-to-date: update all your invoices with exact information, including recurring invoices and templates
4. Your SEPA QR codes are compliant: payment QR codes must include the beneficiary's name according to new EPC specifications

⚠️ Warning: If your bank details are not consistent, your customers may encounter difficulties paying you, which can lead to payment delays and cash flow problems.

Flexina: Already Compliant with the New SEPA 2025 Standard

Good news: with Flexina, you are already compliant with the new SEPA VoP standard! Here's how:

1. Centralized and Automatic Bank Details

In Flexina, you configure your bank details only once in your account settings:

• Beneficiary name (official company name)
• IBAN
• BIC (if necessary for international transfers)

This information is then automatically inserted on all your invoices, guaranteeing consistency and accuracy.

2. SEPA QR Code Compliant with New EPC Rules

Flexina automatically generates SEPA QR codes compliant with the latest European Payments Council (EPC) specifications. These QR codes include:

• The exact beneficiary name
• The IBAN
• The invoice amount
• The structured reference

Your customers can scan the QR code with their banking app and make a SEPA transfer in seconds, without risk of input errors.

3. Peppol Electronic Invoices (UBL) Already Compliant

If you use Peppol electronic invoicing with Flexina (mandatory in Belgium from January 2026), your structured UBL invoices automatically integrate the beneficiary name and IBAN.

This means your electronic invoices are perfectly compatible with the new SEPA VoP standard, and your B2B customers can pay you in full compliance.

The Advantages of Flexina with the New SEPA Standard

How to Verify Your Bank Details in Flexina?

To ensure your information is correct and compliant:

1. Log in to your Flexina account
2. Go to Settings > Bank Details
3. Verify that the beneficiary name exactly matches the company name registered with your bank
4. Confirm that the IBAN is correct
5. If necessary, add the BIC/SWIFT for international transfers
6. Save your changes

Once you save your details, all your future invoices will be automatically updated with the correct information.

FAQ: New SEPA Standard and VoP

Does VoP concern all SEPA transfers?

Yes, all euro transfers in the SEPA area (37 European countries) will be covered by Verification of Payee from October 2025.

What happens if my details do not match?

Your customer will receive a warning message from their bank. They can choose to confirm the payment despite the warning, but this may lead to delays or blockages.

Should I modify my old invoices?

No, but you must ensure that all your future invoices contain the correct bank details. With Flexina, this is automatic once you update your settings.

Is the SEPA QR code mandatory?

No, but it is highly recommended as it reduces input errors and speeds up payments. With Flexina, the SEPA QR code is automatically generated and compliant with the VoP standard.

Is Flexina compatible with Peppol and SEPA VoP?

Yes, Flexina is 100% compatible with Peppol electronic invoicing (mandatory in Belgium from 2026) and the new SEPA VoP standard. Your electronic invoices automatically include all required information.

Conclusion: Be Ready for October 2025 with Flexina

The new SEPA standard with Verification of Payee (VoP) is a European obligation that will come into effect in October 2025. It aims to strengthen payment security and reduce fraud, but it also requires businesses to maintain exact and up-to-date bank information.

With Flexina, you have nothing to fear: your invoices automatically integrate the beneficiary name and IBAN, your SEPA QR codes comply with the latest EPC specifications, and your Peppol electronic invoices are already ready for the new standard.