From January 1, 2026, electronic invoicing will become mandatory for all companies in Belgium. To support you in this transition, Flexina now includes Peppol free of charge in all its licenses. Discover how this evolution will revolutionize your invoice and purchase management while offering you essential benefits.

What is Peppol?

Peppol is an international network enabling secure and standardized exchange of electronic documents. Thanks to this technology, sending your invoices is no longer done by email — with its associated security risks — but via a reliable, secure transmission channel that complies with new regulations.

Peppol's main advantage: simplified purchase management

The major advantage of Peppol lies in the radical simplification of receiving your purchase invoices. No more time wasted searching for supplier invoices scattered across multiple portals, mailboxes, or paper versions. With Peppol integrated into Flexina, all your invoices arrive directly on your preferred platform.

Features included in the standard version of Flexina

• Email notification: Receive an immediate alert as soon as a supplier invoice arrives on the Peppol network
• Integrated inbox: Easily view the list of latest supplier invoices received via Peppol directly in your Flexina interface

Premium features with the purchase management module

To further optimize your time and cash flow, our complementary purchase management module offers advanced features:

• Automatic import: Directly integrate your purchase invoices received on Peppol into the purchase list of the purchase module
• OCR and Artificial Intelligence: Automatically process non-Peppol receipts and invoices thanks to our optical recognition and AI technology
• Payment tracking: Efficiently manage all payments associated with your purchase invoices
• Simplified payments: Easily pay your supplier invoices thanks to the ability to generate a QR-Code allowing you to no longer encode transfer information
• Automatic reconciliation: Benefit from an intelligent system that identifies missing invoices and performs automatic reconciliation from your bank statements
• Mobile scanning: Easily scan your paper receipts and invoices directly from your iPhone
• Advanced searches: Instantly find any invoice thanks to powerful multi-criteria filters
• Expense analysis: Enjoy detailed statistics and new features in development for optimized cash flow management
• Export and Backup: Automatically export and save your purchase invoices to your Dropbox or KDrive

New free platform for your accountant or fiduciary

In addition to the ability to send a secure link with one click allowing your accountant to download your invoices, Flexina now offers Flexina Sync. This new free software will allow your accountant to:

• Receive your invoices in real time in the local folder of their choice without needing to go through a platform like Dropbox or others
• Automatically import your sales and purchases into their accounting software in XML UBL Peppol format even for scanned or PDF invoices and receipts, this format is supported by all the best accounting software in Belgium

Transform this obligation into an opportunity

This new regulation represents a real opportunity to simplify your daily management. The time savings achieved through the purchase management module features amount to several hours per month. No more need to spend hours at the end of the quarter searching for receipts in your drawers, car, or elsewhere - everything is centralized, automated, and accessible.

Prepare today for electronic invoicing with Flexina and transform this obligation into a competitive advantage.