Many companies as well as many accountants have submitted a problem they encounter with each VAT declaration and each account closure: finding purchase invoices.
This issue consumes enormous amounts of time, causes VAT refund delays, creates inadmissible expenses... this is why Flexina has provided a quick and easy-to-use solution.
Enter your purchase invoices quickly using artificial intelligence
Entering purchase invoices with management software takes enormous amounts of time, which is why we developed a solution that uses OCR and artificial intelligence to allow you to upload and enter the information from a purchase invoice in less than 5 seconds.
Bank statement reconciliation
The main problem with purchase invoice management is that there is a delay of several months between a purchase and its complete processing in accounting.
If a purchase invoice is missing: it is difficult after several months to claim the invoice from your supplier or find a receipt in your car...
We have therefore implemented a purchase reconciliation system that allows you to access your bank statements directly in Flexina and for each transaction to quickly link one or more purchase invoices.
We tested this system for our own use before making it available to our users and found that by using it only 10 minutes each week, we found 99% of purchase invoices at the end of the quarter and were able to transmit our purchase invoices to our accounting service without any effort.
Emailing your purchase invoices to Flexina
During our analysis, we realized that 80% of missing purchase invoices mainly come from fuel and/or restaurant receipts as well as purchase invoices received by email.
To solve this problem, we have developed a simple but effective system: you now have a dedicated email address for purchases on Flexina and you just need to send an email with your purchase PDFs to this address to import them to the Flexina software.
This system will allow you, for example:
- To scan your receipts directly using a scanning application and send them easily to Flexina.
- To use a scanner that sends documents directly by email.
- To forward all your emails containing purchase invoices to your Flexina email address.
Send purchase invoices to your accountant with one click
With this new feature, you can easily transmit all your purchase invoices (PDF and soon electronic) to your accounting service.
Receiving electronic purchase invoices
In Belgium and Luxembourg, Flexina already allows you to register on the Peppol network to receive your electronic invoices.
This feature is very interesting because your electronically received invoices are directly encoded in the Flexina software.
In France, we are also working on the electronic invoicing reform and we are doing what is necessary to also offer you this new feature from July 2023 when the obligation to receive your purchase invoices electronically will be in effect.
