Electronic invoicing will become mandatory for B2B very soon and is already mandatory for B2G operations in Belgium and Luxembourg.
To ensure you're ready for this new requirement, we've already implemented a new electronic invoicing module that uses the "Peppol First" strategy in Flexina.
What is electronic invoicing and what will it change for my business?
Electronic invoicing, e-invoicing, e-billing, Peppol invoicing, e-invoice... are several terms used to describe a new way of writing and transmitting your invoices electronically and securely with acknowledgment of receipt to your customer.
Simply put, sending an electronic invoice: it's the equivalent of sending a paper invoice by secure registered mail with acknowledgment of receipt but via electronic means.
Is it more difficult to write and send an electronic invoice than a paper invoice?
No, Flexina has implemented the "Peppol First" strategy in a completely transparent and easy-to-use way for its users.
With Flexina, you write your electronic invoice in the classic way, then our system automatically detects if your customer is registered on the Peppol network and offers to send your electronic invoice with a single click.
When your customer receives your electronic invoice, you receive proof of sending that ensures 100% that your e-invoice has been transmitted.
It's as simple as sending a paper invoice by email and as secure as sending a paper invoice by registered mail with acknowledgment of receipt.
Can I also receive my invoices in electronic format?
Yes, Flexina has also implemented the receipt of electronic invoices via the Peppol network in a transparent and easy-to-use way.
With our e-invoice Peppol module: you'll receive your electronic invoices directly in the purchase invoices module as well as an email notification when you receive an invoice and/or don't use the purchase invoices module.
The big advantage of receiving your invoices in electronic format is the time savings, you'll no longer spend hours searching for your purchase invoices, requesting duplicates, justifying lost attachments, using an OCR... all your purchase invoices will be pre-encoded in Flexina and ready to be sent to your accountant.
Should I already switch to electronic invoicing in Belgium and Luxembourg?
Yes, even if you don't work or don't yet work with public administrations or certain large companies, we advise you to already switch to electronic invoicing for the following reasons:
- You'll already be ready when electronic invoicing becomes mandatory for B2B.
- You'll improve invoice transmission with your customers and suppliers registered on the Peppol network.
- You'll send the equivalent of registered mail with acknowledgment of receipt at lower cost.
- You'll receive your purchase invoices electronically directly in the software and save considerable time in managing your purchases.
- You'll transmit your electronic invoices to your accountant who can automatically import them into accounting.
