Planning

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Optimize your management

Professional Planning Software

Save precious time with our professional planning software designed to optimize your business organization. Centralize the management of your teams, appointments and invoicing in one powerful tool.

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Multi-Resource Planning: Optimize Your Organization

Complete team management

Manage schedules for multiple employees, rooms, equipment, or services simultaneously. Each resource has its own calendar with customizable rules and availabilities.

Team Management

Create individual calendars for each team member with their specific hours and skills.

Resource Availability

Define precise availability rules: working hours, breaks, vacations, specific constraints.

Complete Organization

Manage rooms, equipment, vehicles, or any other resource needed for your activity.

Professional Calendar View and Real-Time Management

Clear and efficient visualization

Visualize your planning in day, week, or month view. Intuitive drag-and-drop interface to move appointments. Smart color coding by resource, status, or client type.

Multiple Views

Switch between day, week, month views. Print your schedules or export them to PDF.

Real-Time Updates

Changes are instantly synchronized across all devices. Your team always has the latest version.

Visual Customization

Personalize colors by service type, priority, or status. Spot important information at a glance.

Online Booking and Automated Client Management

24/7 availability for your clients

Let your clients book their appointments online at any time. Set your availability rules, service durations, and booking limits. Everything is automated to save you time.

24/7 Online Booking

Your clients book their appointments themselves from your website or booking page.

Automatic Notifications

Email and SMS confirmations and reminders sent automatically. Reduce no-shows by 80%.

Smart Rules

Define minimum notice periods, maximum bookings per client, specific time slots by service.

Waiting List Management and Optimization

Never miss an opportunity

Automatically manage waiting lists for busy time slots. When a cancellation occurs, clients on the waiting list are notified immediately.

Automatic Waiting List

When a slot is full, clients can join the waiting list with one click.

Instant Notifications

As soon as a slot becomes available, waiting clients are automatically notified.

Optimization of Occupancy

Maximize your occupancy rate by filling last-minute cancellations.

Synchronization with Your Favorite Calendars

Everything in one place

Bidirectional synchronization with Google Calendar, Outlook, iCal, and more. Your appointments update everywhere automatically, no double entry needed.

Bidirectional Sync

Changes made in Flexina appear in your calendars and vice versa.

Conflict Prevention

Avoid double bookings with real-time synchronization.

Mobile Access

Access your planning from any device, anywhere, anytime.

Integrated Invoicing and Business Management

From appointment to payment

Convert your appointments to invoices with one click. Track billable time, manage quotes, and monitor your entire business activity from a single platform.

One-Click Invoicing

Transform completed appointments into professional invoices instantly.

Time Tracking

Automatically track billable hours for each client and project.

Performance Analysis

Detailed reports on your activity, revenue, and team productivity.

Discover Flexina Professional Planning Software for Luxembourg

The video highlights the main features of our planning software integrated with invoicing and business management. Flexina is your ideal solution to optimize your professional organization in Luxembourg.

Discover how Flexina Planning can transform your daily management and optimize your business productivity in Luxembourg.

Planning Software FAQ

Discover how Flexina Planning can transform your business organization in Luxembourg with integrated planning and invoicing.

General Features

What is Flexina Planning software?

Flexina Planning is a professional planning and scheduling solution integrated with invoicing. It allows you to manage appointments, resources, teams, and availability while being directly connected to your client management and invoicing. Perfect for Luxembourg service businesses, healthcare professionals, and any activity requiring appointment management.

What types of businesses in Luxembourg benefit from Flexina Planning?

Flexina Planning is ideal for Luxembourg businesses: healthcare professionals (doctors, therapists, dentists), beauty and wellness (salons, spas), consultants and coaches, repair and maintenance services, training centers, and any business that manages appointments and resources.

Is planning integrated with invoicing?

Yes, fully integrated! Planning is seamlessly connected with Flexina's invoicing system. You can transform appointments into invoices with one click, track billable time, manage deposits, and handle your entire business activity from a single platform.

Resource and Team Management

Can I manage multiple resources or employees?

Yes, multi-resource management is a key feature! You can manage schedules for multiple employees, rooms, equipment, or services simultaneously. Each resource has its own calendar with specific rules: working hours, breaks, skills, and custom availability.

How do I set availability for each resource?

For each resource, you can define: working hours (different each day), break times, vacations and absences, specific services they can perform, and booking rules (minimum notice, maximum bookings per day, etc.).

Can my team members access their own schedules?

Absolutely! Each team member can have their own access with specific permissions. They can view their schedule, manage their appointments, update their availability, and access client information according to the rights you grant them.

Online Booking and Client Experience

Can I allow my clients to book appointments online?

Yes, 24/7 online booking! Activate online booking and your clients can view available slots and book directly from your website or personalized booking page. You retain full control over displayed availability and booking rules.

How are clients notified of their appointments?

Automatic notifications: Your clients receive email confirmations immediately after booking, SMS or email reminders before the appointment (customizable timing), and notifications for any changes. This reduces no-shows by up to 80%!

Can I manage a waiting list?

Smart waiting list management! When a time slot is full, clients can join a waiting list. If a cancellation occurs, they're automatically notified and can book the freed slot. Perfect for optimizing your occupancy rate.

Synchronization and Integration

How does calendar synchronization work?

Bidirectional synchronization with Google Calendar, Outlook, and iCal. Your Flexina appointments appear in your personal calendars, and appointments created elsewhere are visible in Flexina. Everything updates in real-time, avoiding double bookings.

Can I use Flexina Planning on mobile?

Yes, complete mobility! Access your planning from any device: computer, tablet, or smartphone. The interface adapts perfectly to each screen. Native iOS and Android apps are also available for optimal mobile experience.

Does Flexina integrate with other tools?

Beyond calendar sync, Flexina offers: website integration for online booking, email/SMS for notifications, accounting export for your bookkeeper, and API for custom integrations with your existing tools.

Luxembourg Specific Features

Is Flexina Planning adapted for Luxembourg businesses?

Yes, fully adapted for Luxembourg! Flexina Planning supports multilingual management (French, German, English, Luxembourgish), Luxembourg VAT rates, and local business practices. Perfect for serving Luxembourg's diverse clientele.

Can I manage appointments in multiple languages?

Multilingual support! Your clients can book appointments in their preferred language. Confirmation emails and reminders are automatically sent in the client's language. The interface adapts to each user's language preference.

Does Flexina comply with Luxembourg data protection regulations?

Full GDPR compliance! All data is securely stored in European data centers. We follow strict data protection protocols in line with Luxembourg and EU regulations. Your business and client data remain confidential and secure.

Have a specific question?

Our team of experts is here to help you make your choice and answer all your questions about Flexina.

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Mobile apps

Manage your invoicing wherever you are

Invoicing software on iPhone, iPad, Android

Trusted by businesses in Luxembourg

Luxembourg companies use Flexina every day to manage their quotes, invoices and business operations.

SCHALLER

Services

"Since I started using Flexina in Luxembourg, my life has changed. Everything is easier, they update very regularly. They always answer the phone, they are really super responsive! Thank you"

OPTIBELUX

Optics

"I have been using Flexina in Luxembourg since 2016, the software is super simple and very practical. Best wishes to the whole team."

MEETINGS, TRANSLATIONS & INCENTIVES SERVICES S.A.

Business services

"A loyal client since 2022, we highly recommend Flexina for the Grand Duchy of Luxembourg. The customer service is outstanding and the technical support remarkably responsive. A reliable and efficient invoicing software, perfectly suited to the needs of Luxembourg businesses."